This feature uses AI 🤖 to assist in assigning job descriptions to employees without a position by generating relevant suggestions based on the employee's roles.
📍 Where to Find Suggestions?
Access suggestions in the Skill > Reference > Collaborators tab. If suggestions are available, a banner at the top of the page will indicate the total number of suggestions to be processed.
⚙️ How Do Suggestions Work?
The system identifies collaborators without a job description, then the AI, using their roles and your job description reference system, identifies the job descriptions closest to the roles of your collaborators.
👀 View and Manage Suggestions
When you click on the suggestion banner, a window opens, displaying all the suggestions grouped by role. For each suggestion, you have several options:
- Accept the job description for the whole group: you can assign the suggested job description to all collaborators of the corresponding group.
- Modify the job description to which the group will be attached: you can select another job description for all collaborators in the group.
- Decline the suggestion for the group: if the suggestion does not meet the need, you can decline it for the whole group.
- Customize the job description for each collaborator: You also have the option to change the proposed job description for each collaborator individually.
❓ What Happens If a Suggestion Is Declined?
If a suggestion is declined for a group of collaborators, it will no longer be displayed.
However, if new job descriptions are created that potentially match the roles of collaborators without a job description, a new suggestion will be automatically generated.
⚠️ All suggestions are regenerated every morning. So, if changes are made to the reference system (e.g., creation of new job descriptions), you will have to wait until the next day to receive new suggestions.
Find Declined Suggestions
To review previously declined suggestions, a "X Declined Suggestions" button is available at the bottom of the page. You can click on it to view the history of rejected suggestions and reconsider them if necessary.